Glossary – Rolls-Royce

Bribe

Anything of value given, offered, requested or received in order to improperly influence or reward any act, inaction or decision.

Charitable Contributions

Support for good causes, which can include one-off financial contributions, employee time, or Gifts-in-Kind. Charitable contributions are aligned to business rationale, generate goodwill for our company and are usually socially motivated.

Closed Period

A period of at least 30 calendar days prior to the release of the Company's half-year and full-year results.

Competitively Sensitive Information

Refers to non-public strategic information which is relevant to a company’s conduct on the market. For example: current or future prices (including margins, discounts etc.); input costs; sales volumes; production capacity; R&D or future technology plans; investment plans; marketing strategies. Information is generally not competitively sensitive if it is (i) public; (ii) historical; or (iii) aggregated and anonymised so that it cannot be attributed to an individual company.

Confidential Information

Information, in any form, that is not in the public domain and is intended to be protected from disclosure. Information may be confidential whether or not it is labelled “confidential” or “proprietary” and whether it is oral, written, drawn or stored electronically. Labelling information “confidential” or “proprietary” or other classification does not automatically make the information Confidential Information.

Confidential Project List

A project which is not currently considered Inside Information but has the potential to become so at a future date.

Conflict of Interest

Any relationship (personal or professional) or situation that may limit, or appear to limit, our ability to make fair and objective decisions or act in the best interests of Rolls-Royce.

Cyber Attack

An attempt to gain unauthorised access to system services, resources, or information for the purpose of disrupting, disabling, destroying, or maliciously controlling a computing environment/infrastructure, or destroying the integrity of the data or stealing controlled information.

Defence-in-Depth

A multi-tiered control strategy which layers different security approaches/controls such that even if one control fails, or a vulnerability is exploited, a Cyber Attack should still not succeed. This can consider different technologies and components, and appropriate blends of physical and logical/digital security controls, and of people-, process-, policy- and technology-based controls.

Election period

The time when an election campaign formally begins and when election campaign spending rules may be activated.

Facilitation Payment

A payment made to a Government Official in exchange for them taking (or speeding up) decisions or actions. The payment of a fee to fast track a service in accordance with an official and published price list is not a Facilitation Payment.

Fraud

Fraud is any intentional act or omission designed to deceive others and (ii) result in the victim suffering a loss and/or the perpetrator achieving a gain.

Gifts

Items of value given to or received from a party outside Rolls-Royce, including Gifts-in-Kind.

Gifts-in-Kind

Gifts of products, equipment or services which usually have little cost to the Company but a greater value to the beneficiary. Examples include products donated to colleges or museums, meeting rooms or venue space given to charity or community partners, and printing done for not-for-profit organisations.

Government Official

Any employee of a State-Owned Company
Officer or employee, or anyone acting on their behalf, of any department, agency, or instrument of a government (at any level). This includes (but is not limited to) employees and members of the military, paramilitary, security services, police force, customs, border patrol, legislatures, and judicial system of any country;
elected political representative;
political party and any officer, employee or other person acting on behalf of a political party;
candidate for public office;
member of a ruling or royal family;
officer of any body, whether public or private, that has delegated powers to administer public funds;
officer or employee of a public international organisation (for example, the United Nations and the World Bank);
special adviser to governments, or individual government officials, whether paid or unpaid, formal, or informal; and
family member of any of the above.

Hospitality

Any food, drink, travel, accommodation or entertainment given to or received from a party outside Rolls-Royce. Free attendance at a training event is not considered Hospitality, but any free travel and accommodation to attend that conference is considered Hospitality.

Information Systems

All computer operations within Rolls-Royce, including, but not limited to, mainframes, midranges, minis, local- and wide-area networks, personal desktop and laptop computers, smart phones, tablets, telecommunications, any new technologies currently under development, and any other specialised computing or storage devices residing in functional areas where data is transmitted or processed via electronic, telecommunications, satellite, microwave, wireless or, any other media.

Inside Information

Information of a precise nature that: a) has not been made public; b) relates, directly or indirectly, to Rolls-Royce; and c) if it were made public, would be likely to have a significant effect of the Rolls-Royce share price (that is, information that a reasonable investor would be likely to use as part of the basis of their investment decisions).

Insider List

Any list of individuals with access to Inside Information (i.e. a price sensitive project). An Insider List will only be created in the event that Inside Information exists. Individuals on an Insider List will be subject to a share dealing prohibition.

Lobbying

Activity intended to influence the actions, policies or decisions of Government Officials. This does not include activity intended to influence Government Officials to authorise the purchase of products or services from Rolls-Royce or the sale of products or services to Rolls-Royce.

Personal Data

Any information which identifies individuals, whether held in electronic or hard copy format.

Personal Political Activity

Any activity which requires an employee to come into contact with the political community or deal with political matters in a personal capacity rather than in a capacity representing Rolls-Royce, other than voting in elections or activity during annual leave, holiday or other approved personal time off.

Political Action Committees (PAC)

Employee-run entity supported by voluntary employee contributions in support of US Members of Congress who support policies that positively impact our industry.

Political activity

Any activity which requires an employee to interact or work with the Political Community, or deal with political matters in connection with Rolls-Royce business.

Political advocacy

Activity intended to influence the actions, policies or decisions of governments and policy makers.

Political advocate

A political advocate is someone (in-house or external third party) who represents the company to political stakeholders to inform, influence or create an effect in the company’s interest.

Political Community

Any of the following:

Political stakeholders: national/federal ministers and officials; elected representatives including at regional and local level; diplomats (e.g., Ambassador or High Commissioner), and any candidate for public office;
Political party: organisations with the objective of acquiring and exercising political power;
Trade association or industry group: also known as an industry trade group, business association, sector association or industry body, that is made up of a collection of companies and/or individuals with common interests or who work in the same industry.
Think tank: think tanks being a group of experts working together to develop policy ideas and research to influence global, regional and national political policy. They can be focused on one sector or topic, or a broader area of policy.

Political Donation

A payment or transfer of value (which includes time) made to a political party, political organisation, any representatives of such parties, or individuals standing for public office.

Political Support

Any activity which requires an employee to come into contact with the political community or deal with political matters in connection with Rolls-Royce business.

Processing

Any activity involving personal data such as collection, use, manipulation, recording, storage, retrieval, adaptation, alteration, disclosure by transmission or otherwise, dissemination, destruction or erasure.

Red Flags

Indicators, or warning signs, of potential breaches of the Group Policies.

Secure-by-Design

Security issues are considered as part of the basic architectural design of a product or system. System architectures and detailed designs are reviewed for possible security issues; mitigations for all threats are designed-in from early the stages. This process is iterative and continues throughout development. To enable this, security thinking and security engineering activities are embedded throughout the engineering lifecycle, as a core component of the engineering process.

Security Personnel

Members of the Rolls-Royce Group Security and Resilience Team and uniformed guard officers contracted by the Company to provide security at Rolls-Royce facilities.

Commitments aligned to our business objectives and which enhance our brand and reputation. Sponsorships generally involve a defined benefit such as promotion of our brand, image, products or other agreed benefits. Social sponsorships can be either socially or commercially motivated, as long as they have a social dimension.

State-Owned Company

A company that one or more government or government body owns or controls 50% or more of.

System Security Architect

An engineer who addresses “big-picture” security viewpoints for a programme or product system, i.e. determines design space and security boundaries and identifies trade-offs for different approaches. The role involves developing system concepts, working on the capabilities phases of the system’s development lifecycle, and translating technology and environmental conditions (e.g. law and regulation) into system and security designs and processes.

System Security Engineer

An individual who performs any or all of the activities defined by the systems security engineering process, regardless of their formal title. Additionally, this term refers to multiple individuals operating on the same team or cooperating teams.

Third Party

Any entity or individual other than Rolls-Royce, its wholly-owned subsidiaries and Joint Ventures.